File preparation and OCR
Clean files in, clean translations out.
Line breaks, broken hyphenation, scanned pages and text locked in images all add cost and risk to a translation. We resolve them before translation starts, so your files flow smoothly through the workflow and come back ready to publish.
What you get
OCR
turns scans into editable files
Clean
segments for better memory matches
Fewer
costs from avoidable rework
Ready
for translation and DTP
What we fix
Problems we solve before translation starts.
Small issues in a source file multiply across every language. Fixing them once saves time and cost in all of them.
Scanned PDFs
Scanned and image-based PDFs converted into editable text with OCR.
Text in images
Text locked in screenshots, diagrams and graphics extracted so it can be translated.
Line and page breaks
Manual line breaks and hard returns removed so sentences are recognised correctly.
Incorrect hyphenation
Broken words and manual hyphens cleaned up before they reach your translation memory.
Layout structure
Styles, text frames and tags checked so the layout can be rebuilt in every language.
Memory-ready segments
Clean source text means better matches from your translation memory and lower costs.
Featured services
Three steps to translation-ready files.
OCR conversion
From scanned page to editable document.
We convert scanned and non-editable documents into clean, editable files, checked by our DTP team.
Scanned PDFs and images
Tables and lists rebuilt
Checked against the original
File preparation
Source files ready for translation.
We clean up your source files so text is segmented correctly and nothing is lost or duplicated.
Line and page breaks fixed
Hidden and locked text found
Styles and tags normalised
Post-processing and DTP
Back in your original format.
After translation, our DTP team rebuilds the layout so every language version is ready to print or publish.
Layout checked in every language
Fonts and scripts handled
Print-ready and digital outputs
Formats we handle
Your files, as they are
Scanned PDFs and image files
Word, PowerPoint and Excel
InDesign, FrameMaker and Illustrator
XML, HTML and other structured formats
Good to know
Editable sources save the most
If you have the original editable files, send them. When only a PDF or a scan exists, OCR and file preparation make it translatable.
How it works
From any file to a translation-ready document.
01
Send your files
Share your documents in whatever format you have them, including scans and PDFs.
02
Analyse the files
We check how the files were produced and what needs to be fixed before translation.
03
Convert and clean
OCR, text extraction and clean-up make the content editable and correctly segmented.
04
Translate
The prepared files are translated with your translation memory and glossary.
05
Rebuild and deliver
Our DTP team restores the layout and delivers files ready to publish.
Related services
Complete the file workflow.
Multilingual DTP
Translated layouts that look right in every language and every format.
Explore multilingual DTP →Translation memory and alignment
Prepared files that can be aligned and reused in future projects.
Explore translation memory →PDF remediation
Translated PDFs made accessible to screen readers and compliant with PDF/UA.
Explore PDF remediation →
Client voices
Long-term partners, in their own words.
Manufacturers, agencies and specialist firms across Europe rely on us for documentation that has to be right in every market.
“
We have been working with DEMA for a few years now on the translation of manuals: they are a great partner – professional, fast, and efficient, with a team of helpful and kind people. Our native-speaking dealers have also praised the quality and accuracy of the translations.
Michela R.
FMB S.r.l. · Italy
“
The advertising agency that follows us called me to tell me that the layout of the brochures that DEMA SOLUTIONS translated was perfect, he added that the translations never come this way, neither from us nor from their other clients. They were very satisfied.
Fernanda B.
Bonino S.r.l. · Italy
“
DEMA Solutions is a dynamic service provider that responds to our needs and thus puts its customers first. The cooperation with the staff is a pleasure and leads to success.
Tomislav M.
Tanner AG · Germany
“
Our collaboration with Dema has made it possible for us to look at the ‘translation issue’ as nothing more than a formality. Giardina Group is an engineering company that specializes in the design and production of innovative surface finishing and coating technologies. We export 90% of our production, and our ability to communicate with our customers in their own language – by providing clear, precise and professional documents – is a significant competitive advantage and an essential part of the high-quality service for which we are known. Our collaboration with Dema has proven to be of immense value: they are an attentive, reliable partner who responds quickly to our needs, even in ‘emergency’ situations.
Luca R.
Giardina Group · Italy
“
We have had a fruitful long-term cooperation with Link-Up. Over the years, we have put in a lot of hard work and have really made a name for ourselves as an international player in the clothing industry. It has been a non-stop journey, and the quality of multilingual communication in different contexts and for different services has been and continues to be a key strategic factor. Let’s keep up the good work together!
Matteo L.
Teddy Group · Italy
Link-Up is a DEMA Solutions company
“
Translations of outstanding quality, always delivered on time, with professionalism and great availability. As a company operating in many countries worldwide, it is crucial for us to have a reliable and competent translation service provider we can depend on. The specific language requirements of the sector in which we operate are always met.
Elisa C.
TricoBiotos S.p.A. · Italy
“
Lilly and Claudio are first of all friends, but they are also highly professional partners in the field of translation services. Always available and punctual, they have been our go-to for over 25 years for our international customers, who always praise the quality of our work. Translation is about more than just switching from one language to another, it’s about capturing the essence of the product and tailoring it to the target audience. Thank you Link-Up!!
Vincenzo C.
Promos S.n.c. · Italy
Link-Up is a DEMA Solutions company
“
For several years now, we have relied on LINK-UP for the translation of texts for the websites we create and for writing copy for advertising campaigns. The staff and owners of LINK-UP are always very kind and professional. A guarantee of quality.
Denis V.
Adriaweb Strategie Digitali · Italy
Link-Up is a DEMA Solutions company
“
When I first came into contact with REM Traduzioni more than 10 years ago, our roles were reversed. They were our client and commissioned us to develop their company website. We soon began to involve Elisabetta and Gloria in the projects we manage for our customers. Our collaboration has blossomed over time, thanks to their ability to deliver a consistently high-quality, professional service in every situation. REM Traduzioni has always been the partner of choice for us when it comes to multilingual communication.
Giacomo D.
Advertendo Srl · Italy
REM Traduzioni is a DEMA Solutions company
“
I got to know REM Traduzioni a few years ago when I joined the Ferretto Group. Elisabetta and Gloria were already trusted suppliers to the Ferretto Group and after the first few days I knew I would not be disappointed. The quality of the translations provided, the professionalism of the team, and their willingness to take on even the most urgent and complex projects make REM Traduzioni an invaluable partner on which we can rely to develop all our communication projects.
Annachiara B.
Ferretto Group SpA · Italy
REM Traduzioni is a DEMA Solutions company
“
I think I can say that REM Traduzioni has grown with us. We were one of their first customers over 30 years ago, and our ongoing relationship, built on complete trust and mutual respect, has evolved into a true partnership. Elisabetta and Gloria are our trusted translation service providers that we rely on for all of our translation needs and we consider them an integral part of our team.
Alessandro B.
Ufficio Veneto Brevetti · Italy
REM Traduzioni is a DEMA Solutions company
“
REM Traduzioni is our firm’s partner of choice in the field of language services. We rely on REM for some of our most sensitive and important projects and they always deliver on time and with professionalism.
Alessandro C.
Partner – BTLAWS · Italy
REM Traduzioni is a DEMA Solutions company
“
We are happy with your service, which we consider professional and fast
Antonella T.
Rossi & Rivieri · Italy
FAQ
Questions about file preparation and OCR.
What is file preparation for translation?
File preparation fixes problems in the source file, such as manual line breaks, broken hyphenation or locked text, before translation starts. It prevents errors and avoids paying for work that adds no value.
Can you translate a scanned PDF?
Yes. We first convert it into an editable document with OCR, check it against the original and then translate it.
How accurate is OCR?
Accuracy depends on the quality of the scan. Every converted file is checked by our team against the original before translation.
Why does file preparation reduce costs?
Clean text is segmented correctly, so your translation memory finds more matches and less work is repeated.
Do I get the translated file back in the same format?
Yes. After translation, our DTP team rebuilds the layout so you receive files in their original format, ready to publish.
Get started
Send us the file you are worried about.
Share a scanned PDF or a difficult source file. We will tell you what needs to be fixed and how it affects your translation.
How can we help?
Tell us what you need and we’ll get back to you with the solutions.
Insights
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